Principal Duties and Responsibilities

Departmental Logistical Coordination:

• Maintain Organization Charts for 70+ HOA Accounting associates
• Maintain emergency contact information for 70+ HOA Accounting associates
• Coordinate recruiting initiatives
• Facilitate transition for newly acquired and terminated management contracts
• General departmental support functions for three offices:
  • Myrtle Beach, SC
  • Lake Forest, CA
  • Hyannis, MA

Compliance & Reporting:

• This position will be responsible for maintaining the following (but not limited to) reporting deliverables and databases across a portfolio of 200+ managed resorts as well as partnering with Accounting and Operations:
  • Resort assignments by Accountant
  • Status of monthly financial report delivery
    • Due on the 25th of following month
  • Resort Audits:
    • Audit requirements
    • Engagement letters
    • Audit status
    • Audit completions
  • Statutory & Internal requirements:
    • FL audit filing
    • FL real estate tax rollforward
    • FL budget filing
    • Others

Partner with Departmental Peers:

• Assist Rental Accounting with processing service tickets and other tasks
• Assist HOA Accounting with Bank reconciliations and other tasks

Other tasks assigned by Management

General Statement - Performs the job assigned, complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.

Job Requirements

Education, Essential Training / Certifications, and Experience:

• Keen Organizational skillset is required
• Accounting experience is preferred but not required
• Timeshare, HOA or Hospitality experience preferred but not required
• Ability to partner and establish professional relationships with individuals across the organization at all levels
• 2+ years of practical business office experience

Skills, Knowledge, and Abilities:

• Knowledge of accounting, spreadsheet, and word processing software
• Proficient use of Microsoft Suite (Word, Excel, PowerPoint, etc.)
• Data Entry Skills, Accounting
• Attention to Detail
• Ability to maintain confidentiality
• Excellent customer services
• Excellent verbal and written skills
• Ability to work independently with minimum supervision

Shift: Additional hours may be necessary to complete tasks, goals or meet deadlines

• Regular Hours

Travel:

• None